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MILITARY TRANSITION

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Essential Military Transition Tasks for a Successful Separation

Table of Contents

There are several pre-separation tasks to be accomplished for both military pilots separating and retiring from active duty service.

Military Separation Checklist for Separating Military Pilots

  1. Understand your service commitment: Before making the decision to separate, ensure you are aware of your service commitment requirements and when they will be fulfilled. You should consult with your chain of command and personnel office for accurate information about your service obligation.

  2. Schedule a pre-separation briefing: Attend a pre-separation briefing to get an overview of the transition process, benefits, and resources available to you as you transition from the military. This briefing should be scheduled at least 12 months prior to your planned separation date.

  3. Notify your chain of command: It is essential to keep your chain of command informed about your decision to separate and your plans for the future. They can provide guidance and support throughout the transition process.

  4. Submit required separation paperwork: Coordinate with your personnel office to complete and submit the necessary forms and documents to initiate the separation process. These documents may include a separation request, DD Form 2648 (Pre-separation Counseling Checklist), and others.

  5. Transition Assistance Program (TAP): Enroll and participate in the TAP, which provides valuable information, training, and resources to help you transition from military to civilian life. Check out the steps below!

Military Separation Checklist for Retiring Military Pilots

  1. Understand retirement eligibility: Ensure you meet the eligibility criteria for retirement, including years of service, age, and rank. Consult with your personnel office for accurate information about your retirement eligibility.

  2. Submit a retirement application: Coordinate with your personnel office to complete and submit the necessary forms and documents to initiate the retirement process, such as a retirement request and DD Form 2656 (Data for Payment of Retired Personnel).

  3. Attend a retirement briefing: Participate in a retirement briefing to get an overview of the retirement process, benefits, and resources available to you as you transition from the military.

  4. Schedule appointments with medical and dental providers: As you approach retirement, ensure you schedule any necessary medical and dental appointments, as well as complete any required screenings or evaluations.

  5. Transition Assistance Program (TAP): Enroll and participate in the TAP, which provides valuable information, training, and resources to help you transition from military to civilian life. Check out the steps below!

Regardless of whether you are separating or retiring, planning and executing these pre-separation tasks will help set the stage for a smooth and successful transition from military service to a civilian aviation career.

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Step-by-Step Guide: How to Separate from the Air Force

Separating from the Air Force via the virtual Military Personnel Flight (vMPF) involves a series of steps, starting with initiating the separation process, followed by submitting required documents and completing mandatory tasks. Keep in mind that this information is subject to change, and it’s always a good idea to consult with your base personnel or career assistance advisor for the most up-to-date guidance. Here are the detailed steps to separate from the Air Force via vMPF:

  1. Access vMPF: Begin by logging in to the Air Force Portal using your Common Access Card (CAC). Once you are logged in, navigate to the vMPF application under the “Applications A-Z” section or use the search bar to locate vMPF.

  2. Initiate Separation: Once you’re in vMPF, click on “Self Service Actions” on the left-hand side menu, and then click on “Separations.” From there, click on “Apply for Voluntary Separation” to begin the process. You CANNOT start the separation process outside 12 months of your ADSC separation date. You’ll have to sit and wait for that glorious day.

  3. Select Reason for Separation: Choose the appropriate reason for your separation, such as “Expiration Term of Service (ETS)” for those completing their Active Duty Service Commitment (ADSC). If you’re going to use Skillbridge or try for the Guard or Reserves, initially click “completing their ADSC” choice. Eventually, you’ll be asked whether or not you’ll Palace Chase/Front, etc.

  4. Review and Confirm Personal Information: Carefully review and confirm your personal information, including your name, Social Security Number, Date of Birth, and other relevant details. Ensure all the information is accurate and up to date.

  5. Review Separation Information: Verify your separation date, last duty station, and any other pertinent information related to your separation.

  6. Complete Separation Questionnaire: As part of the separation process, you will be asked to complete a questionnaire that covers various topics, including your post-separation plans and any possible challenges you might face during the transition.

  7. Submit Required Documents: You will be required to upload specific documents to support your separation request, such as your separation orders or any other documentation required by the Air Force.

  8. Monitor Separation Status: After submitting your separation request and all required documents, regularly check your vMPF account for updates on your separation status. You can do this by visiting the “Separations” section under “Self Service Actions.”

  9. Complete Mandatory Tasks: As you approach your separation date, ensure that you complete all mandatory tasks, such as attending a Transition Assistance Program (TAP) workshop, obtaining medical and dental clearances, and out-processing from your base.

Remember to consult with your local military personnel section and follow their guidance throughout the separation process, as they can provide valuable assistance and ensure that you complete all necessary requirements for a smooth transition out of the Air Force. For all the other branches, the process will be similar, but consult with your personnel office to get the exact steps.

Transition Assistance Program

Steps, How-to Sign-up, & What to Expect

Overview

The Transition Assistance Program (TAP) is designed to make retirement or separation from service a well-planned, organized, and thoughtful progression that empowers Service Members to make informed career decisions, be competitive in a global workforce, and become positive contributors to their communities.

TIMELINE:

Service Members are required to initiate the TAP process no later than 365 days from the date of separation or retirement. We recommend beginning the TAP process 18-24 months in advance. TRUST US…you’ll want to knock this out early because you’re going to be absolutely swamped with all over the other separation tasks, preparing apps, studying, and worrying about family stuff (moving, finances, etc.)

FIND YOUR BASE SUPPORT WEBSITE! For the Air Force, it’s the Family Support Squadron (FSS). It will be different for each service, but every base/installation has some variant that will have a website that you go to and start the TAP process. For example, my base (JB Andrews) website looks like this: JB Andrews FSS Transition Assistance Program 

Below I will give you the template of exactly what to expect, but my example will be based of my personal base and surrounding installations in the DMV area due to every base/service has it’s own variation.

Mandatory Steps for Completing TAP

JB Andrews & surrounding installation LINKS* – For the initial Counseling, you have to register and fill out information and schedule the initial counseling. It will be in person (sometimes virtual but depends on base) and last about an hour. If you have a Job Offer than it’ll take 5-10 minutes.

Step 1: Initial Counseling

This must be completed NLT 365 days prior to transition and is – by law – required as the FIRST step in the process. During this appointment, TAP Counselors and Service Members will discuss transition goals and challenges; Service Members will be placed in a Tier (1, 2 or 3) depending on their level of preparation for transition.

FOR SERVICE MEMBERS ADMINISTRATIVELY ASSIGNED TO JOINT BASE ANDREWS:

1. Go to https://jba-ic.timetap.com/.
2. Select “TAP STEP 1: Initial Counseling”
3. Register for an account.
4. Choose your appointment time.
5. You will be prompted to fill out the MANDATORY Initial Counseling Form. (Click the “Form” link towards the bottom of the blue box).
6. Fill out and submit your Initial Counseling Form.

*Please note: Your appointment is NOT CONFIRMED until we have verified receipt of your Initial Counseling Form. Please allow up to 3 business days to receive confirmation email. Your appointment request will be CANCELED if your form is not submitted. Once your appointment has been confirmed, you will receive a second email with Zoom information (if applicable) and additional details.

FOR SERVICE MEMBERS ADMINISTRATIVELY ASSIGNED TO ANOTHER INSTALLATION:

Please reach out to the appropriate org box or POC listed below:

Pentagon A&FRC:
https://pentagontransition.checkappointments.com/
Center Email: [email protected]
Phone: (703) 693-9460 (will return call within 24 hours)

JBAB A&FRC:
Email: [email protected] (to schedule your initial counseling)
Center Email: [email protected]
Phone: (202) 284-4473

Fort Meade A&FRC:
Email: [email protected]
Phone: (443) 876-9646

Fort Belvoir ACS:
Email: [email protected] (to schedule your initial counseling)
Phone: (703) 805-9247

Henderson Hall ACS:
Email: [email protected]
Phone: (703) 696-0973

Patuxent River F&FSC:
Email: [email protected]
Phone: (301) 342-4911


Navy MWR Washington/Office of Naval Intelligence:
Email: [email protected]

Phone: (202) 685-0229

Step 2: Pre-Separation Briefing

Must be completed NLT 365 days prior to transition. During Pre-Separation briefing, we discuss benefits and resources that you may be eligible for and review the entire transition process. This must be completed prior to attending the TAP workshop.

Step 3: TAP 3-Day Workshop

A comprehensive curriculum designed to prepare Service Members for their transition. This includes mandatory requirements such as: DoD Training Day, the Department of Labor Employment Workshop (DOLEW), and the VA Benefits & Services briefing.

Approximately 5 business days prior to your 3 Day TAP Workshop, you will receive an instruction email with the location, ROEs, and tasks to be completed prior to the class. You will need the documents below before, during, and after the class. Click on each of the links below to review. Explanation of how these are accomplished will be provided during the class.

DOD DAY RESOURCES:

VA BENEFITS AND SERVICES RESOURCES:

DEPARTMENT OF LABOR EMPLOYMENT WORKSHOP RESOURCES:

Step 4: Additional TAP Workshops (optional for most)

Additional 2 Day Tracks:  Additional tracks are available for you based on your transition goals and needs. These include Employment, Vocational, Education, or Entrepreneurship. They are provided by experts in these fields such as the Department of Labor, Education Center, and the Small Business Association. Available workshops can be found here: jba-mfsc.timetap.com.

EMPLOYMENT DAY TWO-DAY TRACK RESOURCES:

VOCATIONAL DAY TWO-DAY TRACK RESOURCES:

EDUCATION DAY TWO-DAY TRACK RESOURCES:

ENTREPENEURSHIP DAY TWO-DAY TRACK RESOURCES:

RETIREE TAP+:

SEPARATEE TAP+:

Step 5: Capstone Appointment

Service Members will be verified that all mandatory steps have been completed. During the Capstone appointment, your eform will be finalized and transformed into the DD 2648 which you will need for outprocessing. *The Capstone should not be completed NET 365 prior to your DOS/DOR because the DD2648 will expire after 365 days.

FOR SERVICE MEMBERS ADMINISTRATIVELY ASSIGNED TO JOINT BASE ANDREWS:

Email [email protected] with your name, DOD ID, date of retirement/separation, and preferred email address to get scheduled. Required documentation to complete this appointment based on your tier will be sent in our reply with the link to schedule the appointment.

FOR SERVICE MEMBERS ADMINISTRATIVELY ASSIGNED TO ANOTHER INSTALLATION:

Please reach out to your servicing installation to schedule. Contact information for location installations can be found under STEP 1 – Initial Counseling.

TAP SPOUSE INFORMATION

As a spouse of a transitioning service member, you too are planning for a transition that can be both exciting and stressful. We can help you and your spouse plan for your upcoming transition to civilian life! We encourage you to attend the Transition Assistance Program workshops/appointments alongside your transitioning service member as there are many resources and benefits shared that are available to you, too.

Please contact a member of the TAP Team at (301) 981-7087 or [email protected] to notify us if you do plan to attend.

RESOURCES:

Free Leave Calculator: Determine Your Terminal Leave Date

(This LEAVE CALCULATOR is clutch when trying to figure out what date to put on your airline apps for your AVAILABILITY DATE.)
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What About Permissive TDY (PTDY) Leave?

Upon separation or retirement, you are alotted 20 days of Permissive TDY (PTDY) on top of the leave saved up for terminal. At least this is the case for the Air Force (this is Service Dependent – check with your Commander about this!)

This is to assist in finding a new home and everything related to transitioning out of the military. There’s a lot going on during this time and I highly suggest looking into it, to give you some extra breathing room.

I do have to mention, that there is debate, at least within the Air Force on whether SEPARATING individuals are allowed this. The Finance Department likes to push back with an interpretation of a vague sentence within the regs. As of July 2023, my Commander called MPF and confirmed Separatees are allowed to exercise the PTDY option.

Lastly, the majority of airlines DO NOT allow individuals to start indoc and classes during PTDY as well. So look into whether your airline allows this and plan accordingly!

Organizing Your Flight, Military, and Medical Records

Start gathering and organizing necessary documents, such as flight records, military service records, and medical certificates. Having these documents readily available will save time during the application process.

Gathering and attaining the necessary documents is a crucial step in transitioning from a military pilot to a civilian pilot. These records provide a comprehensive overview of your experience, qualifications, and accomplishments, which can significantly impact your prospects with major airlines and cargo companies. Here’s a detailed guide on how to gather and obtain these documents:

Flight Records

Flight records (aka “The Green Monster”), also known as logbooks, are essential as they document your flight experience and training. To obtain your military flight records, you should:

  • Contact your unit’s flight operations or administration department to request copies of your flight records.
  • Begin this process at least 6-12 months before your transition, as it might take some time to compile and verify the records.
  • Ensure that your flight records include details like aircraft type, total flight hours, pilot-in-command time, and instrument time.

For AIR FORCE: For anyone looking to pull their line-by-line sorties beyond the 18 months that SARM is able to pull, try this site: (https://webapps.amc.af.mil/AAMS/ArmsManagement/MyFlightRecords.aspx) Goes back at least a few years for me, which is great.

Military Service Records

Military service records, such as your DD Form 214 (Certificate of Release or Discharge from Active Duty), provide proof of your military experience, awards, and training. To obtain your military service records, you should:

  1. Visit your base or unit personnel office: Your base’s personnel office or your unit’s administrative staff can provide assistance in obtaining your military records. They may be able to provide copies of your records directly or guide you through the process of requesting them.
  2. Request your Officer Record Brief (ORB) or equivalent: Your ORB is a summary of your military career, including your assignments, awards, and education. Request a copy from your personnel office or access it through the appropriate online portal, such as the Army’s Human Resources Command (HRC) website or the Air Force’s virtual Personnel Center (vPC).

Medical Records

  1. Request your MEDICAL RECORDS: Your medical records are essential when applying for civilian jobs or benefits. Visit your base’s medical facility to request a copy of your medical records. In some cases, you may need to submit a request through the appropriate service branch’s online portal. You will also need a Civilian FAA Class 1 Medical (look to spend between $100-$250, which is dependent on location & what you’re getting done). Medical certificates, such as the FAA Medical Certificate, are required to exercise the privileges of your pilot’s license. To obtain or renew your medical certificate, you should:
    • Schedule an appointment with an Aviation Medical Examiner (AME) listed on the FAA’s website: HERE.
    • Complete the FAA’s MedXPress online application before your appointment.
    • Bring any necessary documentation, including prescription glasses or contacts, and previous medical records to your appointment.
    • Plan to renew your medical certificate every 6-12 months, depending on your age and certificate class.
    • EKGs
      • The FAA requires that First Class Pilots must get a baseline EKG when they turn 35 years old.
      • No EKG’s are required between age 35 and 40.
      • All Pilots holding a FCM after age 40 must get and EKG once a year.

Navigating Sleep Apnea and Special Issuance Medical Certificates

I specifically broke this portion of the MEDICAL RECORDS out due to the complexity of the process, what it means moving forward for job applications, and the requirements in the future. Below is the general version of the path an individual takes to get the diagnosis, the DNIF period, paperwork involved, and how to work it with the FAA for job applications and keeping your FAA Class 1 Medical.

  1. Meet with your Flight Doc regarding snoring/breathing and with a request for a sleep study. 
  2. Get a Sleep Clinic referral appointment at at a military medical facility on base or get a referral (just ask your Flight Doc for the closest location for you). You will accomplish an overnight sleep study in their clinic and then you’ll wait for results (timing varies). Results come back and SURPRISE, you have sleep apnea. Official diagnosis is if you have at least 5 or more apneas/hr.
  3. You will get a prescription for PAP machine and also got one for a travel sized machine, which is handy.
  4. After a minimum of 2 weeks of using the machine with good results showing that the machine reduces your average apneas to 5/hr or less, then you can submit your paperwork to the FAA for your special issuance cert. See this website for details to include the flowchart of what to do: LINK
  5. This is usually when you come off of DNIF (after 2 weeks of machine use AND passing the Maintenance of Wakefulness Test -MWT).
  6. The Air Force (other branches may vary) also require you to take a MWT before clearing back to fly. It’s a silly test, but still required. You will stay overnight at the sleep clinic and then complete the MWT the next morning. After the test is complete, it will take around a couple weeks for the doctor to look at the results (shouldn’t take them tis long…push them for quicker). You will get back with your flight doc and discuss your MWT afterward you will submit the waiver to Wright Pat (or other facility depending on branch) to recommend you back to flying duties. See this website for what a MWT is. https://www.sleepfoundation.org/sleep-studies/mwt
  7. Mail your documents/results to the FAA in Oklahoma City, OK. A week later or so, you will get a Special Issuance Class I Certificate with follow on instructions that basically say that you have to resubmit your sleep stats every year to get your special issuance renewed.

Overall, you will be DNIF for about 30 – 40 days and that was with a lot of prodding to the sleep clinic and getting assistance from the Flight Doc. Do your own research but also work in tandem with your flight doc on your base. Sleep Apnea is becoming more common and they should know all the procedures in detail.

Request any additional documentation: Depending on your specific situation, you may need other documentation, such as certificates for completed training courses, awards, or performance evaluations. Check with your personnel office for guidance on obtaining these documents.

  • Keep digital and physical copies: Once you have obtained your military records, make digital copies and store them securely on your computer or in a cloud-based storage service. It’s also a good idea to maintain physical copies in a safe location, such as a fireproof box or safe deposit box.

By proactively obtaining your military records while still on active duty, you’ll be better prepared for your transition to civilian life. Having these records readily available can make the process of applying for civilian jobs or benefits much smoother and more efficient.

Request your records at least 6 months before your transition, as the process can take several weeks or months. Having these documents readily available is essential for several reasons:

  1. Streamlines the Application Process: Having all the necessary documents on hand will help you complete job applications and interview processes more efficiently.
  2. Validates Your Experience: These documents provide verifiable proof of your flight experience, military service, and medical fitness, which can be a deciding factor during the hiring process.
  3. Identifies Potential Issues: Reviewing your records allows you to identify and address any discrepancies or missing information before applying for civilian pilot positions.
  4. Facilitates Credential Conversion: For some pilots, converting military flight hours and certifications to civilian equivalents may be necessary. Having your records readily available can simplify this process.

Obtaining a Special Issuance Medical Certificate

If you require a FAA Medical Special Issuance, here are some resources below to help you with those processes. I do not recommend you undergo Special Issuance without some professional assistance. You could have your medical denied if the AME does not do it correctly, and that has career implications. The good news is that most medicals are issued, it just takes time to work with the AME and the FAA.

A Special Issuance Certification

“Medical regulations list certain medical conditions as specifically disqualifying. If you report having any of them on your medical application, your AME cannot issue a medical certificate until it is cleared by the FAA under what’s known as a special issuance authorization.”

I’m not endorsing any of these resources however, if you believe you may require a Special Issuance Certification then you should discuss with your AME about the Med Express form 8500-8 before filling it out. You want an AME that is an expert in Special Issuance certification, not all are.

Here are two videos on the Special Issuance: https://youtu.be/AVIS9ShysB8 & https://youtu.be/z0J2SAVII2g

Or PodCasts: https://overcast.fm/+ph3EriWTQ

AME Special Issuance experts: https://wingmanmed.com/

http://www.aeromedicaldoc.com/

https://www.leftseat.com/

https://musickame.com/

https://www.aviationmedicine.com/about-amas/

https://www.doc4pilots.com/

Stephen D Leonard, ID 3815 W Rickenbacker St, Ste 213 Boise, Idaho 83705 Voice: (208) 901-4493

Dr. Brent A Blue, MD PO BOX 15240 982 WEST BROADWAY Jackson, Wyoming 83002 Voice: (307) 733-8002 +1 307-733-7835

Acquiring Civilian Certifications and Records for Pilots

Determine the necessary FAA certificates and ratings for your target job and work towards obtaining them. For military pilots, this may involve converting your military flight experience into civilian certifications.

For military pilots transitioning to civilian aviation, it’s crucial to identify the necessary FAA certificates and ratings for your target job and work towards obtaining them.

While major airlines may not require specific type ratings, they do have minimum requirements that candidates must meet. One of these requirements is having a substantial amount of multi-engine time, with multi-engine jet time being highly preferred.

The process of acquiring the necessary certifications typically involves:

  1. Obtaining an FAA Airline Transport Pilot (ATP) certificate, which is the highest level of pilot certification and is required for most major airline positions.
  2. Obtaining the FCC Restricted Radio Operator License.
  3. Converting your military flight experience into civilian certifications. This may involve completing additional training or passing written and practical exams to obtain the appropriate FAA ratings, such as Instrument Rating, Commercial Pilot Certificate, and Multi-Engine Rating.
  4. Completing a Certified Flight Instructor (CFI) course can also be beneficial in building flight hours and gaining experience in civilian flight instruction.

Securing FAA Airline Transport Pilot (ATP) Certificate

Obtaining an Airline Transport Pilot (ATP) certificate is an essential step for pilots looking to advance their careers and fly for commercial airlines. There are different processes and requirements for obtaining the ATP, depending on your flight experience and training.

  1. Part 61 Training: This is the traditional route, where pilots with the required flight experience (1,500 hours for civilian pilots or 750-1,000 hours for military pilots) complete a standalone ATP-CTP (Certified Training Program) course. The course covers topics such as aerodynamics, automation, crew resource management, and meteorology. After completing the course, pilots take a written test and a practical test (checkride) to receive their ATP certificate.

Some ATP-CTP providers include:

  1. Part 141 Training: This is a more structured training environment, where pilots complete their ATP training within a Part 141-certified flight school. These schools often have a more rigorous curriculum, with FAA-approved training materials and regular progress evaluations. The same experience requirements apply, but pilots can benefit from a more organized training program.

Some Part 141 flight schools include:

  1. R-ATP (Restricted Airline Transport Pilot) Certificate: This option is available to pilots with fewer flight hours, such as graduates of approved aviation degree programs or military pilots. With an R-ATP, pilots can start flying for regional airlines before reaching the full 1,500-hour requirement, and then upgrade to a standard ATP once they meet the necessary flight hours. Requirements for the R-ATP vary depending on the candidate’s background, with a minimum of 750 hours for military pilots, 1,000 hours for approved bachelor’s degree holders, and 1,250 hours for approved associate degree holders.

For more information on the R-ATP and approved institutions, visit the FAA website: (https://www.faa.gov/pilots/training/atp/)

  1. Integrated ATP Programs: Some flight schools offer combined programs that take pilots from zero flight experience to an ATP certificate. These programs often include Private Pilot, Instrument, Commercial, Multi-Engine, and ATP training, and are designed to fast-track career-focused pilots.

Examples of integrated programs include:

Whichever path you choose, make sure to research the specific requirements and training options to find the best fit for your career goals.

Obtaining Transcripts for Your Education Records

Obtaining your high school and college transcripts from years ago may vary depending on the institution’s policies and procedures. However, the general process usually involves the following steps:

  1. Identify the institution: Determine the specific high school or college from which you need your transcript. Keep in mind that if your school has closed or merged with another institution, you may need to contact the new institution or the appropriate school district or state education department to access your records.

  2. Locate the registrar’s office or records department: This is the department responsible for maintaining and issuing transcripts. You can usually find the contact information on the school’s website or by calling the main office. For high schools, the records department may be part of the guidance or counseling office.

  3. Check the requirements: Review the institution’s guidelines for requesting transcripts. Some schools may have an online portal where you can submit your request, while others may require a written request or a specific form to be filled out. Be prepared to provide personal information such as your full name (including any previous names), date of birth, social security number, years of attendance, and graduation date.

  4. Pay the fees: Many institutions charge a fee for issuing transcripts. This fee may vary depending on factors such as the number of copies you need, whether you want an official or unofficial transcript, and the desired method of delivery (e.g., regular mail, expedited mail, or electronic delivery). Be sure to check the institution’s fee structure and have your payment method ready.

  5. Submit your request: Complete the necessary forms or online request process, providing all required information and payment. Keep a copy of your request for your records, as well as any confirmation numbers or emails you receive.

  6. Allow processing time: Transcript requests may take several days to several weeks to process, depending on the institution’s workload and the age of your records. Be prepared to wait, and consider contacting the registrar’s office to check on the status of your request if you do not receive your transcripts within the expected timeframe.

  7. Receive your transcripts: Once your request has been processed, your transcripts will be sent to you or the designated recipient via the specified delivery method. Keep in mind that official transcripts are usually sealed and may be invalidated if the seal is broken. If you need to submit official transcripts to another institution or employer, it’s best to have them sent directly from the issuing institution.

By following these steps and the specific guidelines of your high school or college, you should be able to obtain your transcripts from years ago with relative ease.

Getting the FCC Restricted Radio Operator License

  • Register with the FCC to get a FCC Registration Number (FRN): LINK
  • Apply for and pay $70 for an FCC Restricted Radio Operator License: LINK

Military Competency Instructor (MCI) Knowledge Test for CFII/MEI

As a transitioning pilot eyeing professional aviation opportunities, passing the MCI Test and acquiring your FAA CFI/CFII/MEI certifications can greatly boost your career prospects. Much like a graduate degree in other fields, these credentials reflect a higher level of skill, knowledge, and dedication to aviation. They signal to potential employers that you possess not only the technical proficiency to fly different types of aircraft under various conditions but also the capacity to teach these skills to others.

Moreover, gaining these certifications can open doors to jobs that might otherwise be closed. For example, flight instruction can be a rewarding and practical way to accumulate flight hours while waiting for the right airline job. At the same time, it allows you to share your passion for aviation and inspire the next generation of pilots.

Obtaining your CFI/CFII/MEI also demonstrates a commitment to lifelong learning, a trait highly valued in an industry where technologies, regulations, and best practices are constantly evolving. It shows potential employers that you’re capable of adapting to change, taking on new challenges, and going above and beyond the minimum requirements.

In short, if you’re a transitioning pilot aiming for a successful career in professional aviation, taking the MCI Test and earning your FAA CFI/CFII/MEI certifications should be at the top of your to-do list.

Completing the Military Competency Instructor (MCI) Knowledge Test. 

Study the Material: I HIGHLY recommend using Sheppard Air study course for the MCI — (https://www.sheppardair.com/milcomp.htm)  

Once you feel comfortable and complete the study course, you will need to schedule the test itself at a specific testing facility. You can find a testing facility close to at this website (https://FAA.PSIExams.com/FAA/Login)

After passing the test, you’ll need to submit your test along with other required documents to get your certifications. Steps are below:

CFI/CFII Required documentation:

  1. Current valid picture ID Current valid FAA Pilot Certificate with the appropriate aircraft category and class; also instrument if requesting CFII
  2. Unexpired airmen knowledge test report – AKTR (Military Competence Instructor)
  3. Evidence of designation as an Instructor military pilot/examiner
  4. Official Armed Forces record showing a completion of instructor pilot training course and received rating qual as a military IP in aircraft appropriate to rating you are seeking.
  5. Official Armed Forces record showing a passed instructor pilot proficiency check in each type of manned aircraft as a military Instructor Pilot

Converting Military Flight Time to Civilian Flight Time

Despite these challenges of logbook conversion, it is essential for military pilots to invest time and effort in accurately converting their military flight time to civilian flight time. This not only ensures compliance with FAA regulations but also increases the chances of being hired by major airlines. It is recommended that transitioning pilots seek assistance from experienced civilian pilots or flight schools to navigate the complex process of converting their military flight experience into civilian certifications.

  1. Different Terminologies: Military flight records may use terms that are unfamiliar to civilian aviation, such as “Primary,” “Secondary,” and “Other” flight time categories. These terms need to be translated into equivalent civilian terms like “Pilot-in-Command,” “Second-in-Command,” and “Dual Received” to ensure accurate representation of flight experience.
  2. Logbook Formats: Military flight logs may be organized differently than civilian logbooks, making it difficult to directly transfer flight hours. In some cases, military pilots may need to create a new civilian logbook and manually enter their flight hours, ensuring compliance with FAA regulations.
  3. Varying Requirements: Civilian aviation has specific requirements for logging flight hours, such as Instrument Time, Night Time, and Cross-Country Time. Military pilots may need to carefully review their military flight records to identify and document these specific times accurately.
  4. Incomplete Records: Military flight records may not contain all the necessary information required for civilian logbooks. In such cases, pilots may need to contact their former units or the National Personnel Records Center to obtain missing information.

A good rule of thumb is: if you signed for the aircraft, you are the PIC in civilian terms. All my solo, Instructor/Evaluator time, and Aircraft Commander time (when I signed for the aircraft) is all PIC time. Everything else, I used SIC time. I can easily explain that to the hiring board since I was responsible for everything. It starts getting tricky when you’re doing a training sortie with multiple instructors and an evaluator on-board. You’ll have to think on that for yourself and just be able to explain it. DON’T SPEED because you have to remember, they’re professionals seeing thousands of pilots/logbooks. They know what to look for and what questions to ask. They can sniff out if you’re lying or trying to show more hours than you really have.

Digital Logbook Solutions and Conversion Services

  1. LogTen Pro: a widely recognized digital logbook application for pilots that offers an intuitive interface and seamless data syncing across multiple devices. The app includes features tailored to military pilots, making it easier to convert military flight experience into civilian time. This is my personal recommendation and it works great. It’s customizable, generates reports for the FAA and Airline Apps, and saved on the cloud which is a nice safety net. NOTE: it’s only available for iOS (Mac) products – there’s no Android or PC version. 

  2. MilKeep: offering a specialized solution for military pilots transitioning to the airlines, simplifying the process of converting military flight hours into civilian time. Their user-friendly platform and expertise in military aviation make them an invaluable resource for pilots seeking to accurately and efficiently present their flight experience to potential civilian employers. I recommend them for converting your military hours to civilian time. You’ll still need to fix some errors/glitches, but absolutely worth the money.

  3. ForeFlight: a popular all-in-one flight planning and digital logbook app that simplifies the process of logging flight hours and provides automated currency tracking. The platform also supports military flight time conversion, making it a valuable tool for military pilots transitioning to civilian careers. I use this for flying and would use nothing else. I DO NOT use this for my logbook, but you can. I’ve never explored the feature.

  4. MyFlightbook: a free, cloud-based digital logbook service that allows pilots to log flight hours and track currency requirements. While primarily designed for civilian pilots, it also supports conversion of military flight time, providing a cost-effective solution for transitioning military pilots.

  5. Safelog: a comprehensive digital logbook solution for pilots that includes extensive features for tracking flight time, endorsements, and certifications. It also offers built-in tools for converting military flight time to civilian equivalencies, streamlining the process for military pilots.

  6. ZuluLog: a professional-grade digital logbook service that helps pilots track their flight hours, certifications, and currency. The platform includes support for military time conversion, allowing military pilots to easily translate their experience for civilian aviation careers.

Please note that this is not an exhaustive list, and there may be additional companies or apps that support digital logbooks and military time conversion. It is recommended to research each option and choose the one that best fits your needs and preferences.

Free Logbook Converter (Excel)

If you're cheap like me, you can also use this excel logbook that a genius in my squadron (not me) made. I thought I'd spread it to the masses!
DOWNLOAD

Instructions:

1) Start with the configuration tab. Add your MDS codes, if needed, to appropriate categories and duty codes into the PosPIC and PosSIC columns. List the codes you want to see on your output in the first column.

2) On the snapshot tab, input your PIC ratio (80-90% should work), and select the MDS from the table drop downs in the order you want to see them. I recommend most recent first.

3) Paste your line-by-line into the logbook tab.

4) Enter your name and hide empty rows on the summary sheet tab. Adjust the logo for the airline you’re targeting. Adjust the milestones to your desire.

The assumptions are listed on the summary sheet, but generally I disregard FP/UP other time, but include it for MP+ time at the ratio input into the snapshot tab. SIC includes Dual/Student. PIC includes IP/EP in the summary sheet, but not in the individual airplane application numbers tab for AirlineApps.

Free Southwest Airlines Hours Calculator (Excel)

Here's a FREE excel sheet to convert your hours the way Southwest Airlines wants to see them. Once you create your conversions, export it to a Word document and you'll have it all ready to go and present it at your interview. EASY!
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Preparing for Job Applications and Interviews

Develop a strong resume and cover letter tailored to the civilian aviation industry. Ensure that you effectively highlight your military experience and its relevance to the job you are seeking.

Here’s a list of some companies and services that specialize in helping pilots with their applications, resumes, and cover letters tailored to the civilian aviation industry:

  1. FAPA (Future & Active Pilot Advisors) – https://www.fapa.aero/
  2. Cage Marshall Consulting – https://www.cageconsulting.com/
  3. The Pilot Network – https://www.thepilotnetwork.com/
  4. Pilot Credentials – https://www.pilotcredentials.com/
  5. Checked and Set – https://www.checkedandset.net/
  6. AirlineApps.com – https://www.airlineapps.com/
  7. Aviation Interview Preparation – https://www.aviationinterviewprep.com/
  8. Emerald Coast Interview Consulting – https://www.ecicnetwork.com/

Keep in mind that this list may not be exhaustive, and there may be other companies and services available to help pilots with their applications, resumes, and cover letters. When choosing a company, make sure to do thorough research, read reviews, and compare their offerings and pricing to find the one that best suits your needs. Check out our “Prep Services” page which goes into much more detail regarding individual Interview Prep services.

Pilot Application Links

Navigating the application process for pilot positions across major airlines can be complex. This guide provides direct links to the career pages of 17 major airlines, including American, Delta, United, and more. While some airlines use centralized platforms like Airline Apps or Pilot Credentials, others manage their own application processes. Explore these links to kickstart your aviation career journey.

Interview Preparation

Invest time in preparing for airline interviews, including researching company-specific interview processes, practicing common interview questions, and seeking feedback from peers or professional interview coaches.

Military pilots transitioning to civilian aviation careers should invest time in preparing for airline interviews to maximize their chances of success. Airline interviews are different from military interviews and may involve unfamiliar processes, questions, and expectations. By adequately preparing, transitioning pilots can increase their chances of obtaining a job offer from their desired company. I recommend navigating to our “Interview Process” page which goes in to great detail on what to expect during the interviews, long with a free guide with sample questions from individual airlines!

Here are several reasons why military pilots should invest time in preparing for airline interviews:

  1. Company-specific interview processes: Each airline may have its unique interview process, including different stages, formats, and emphasis on particular aspects of a candidate’s background or experience. Thorough research on each company’s specific process will help pilots tailor their responses and better understand what the airline is looking for in a candidate.
  2. Practicing common interview questions: Airline interviews may involve a mix of technical, behavioral, and situational questions. Practicing these common interview questions helps pilots become more comfortable and confident in their responses, ensuring they can effectively convey their skills and experiences.
  3. Seeking feedback from peers or professional interview coaches: Feedback from others who have gone through the interview process or professional interview coaches can provide invaluable insights into areas where pilots can improve their interview skills. This feedback can help pilots fine-tune their answers, presentation, and approach to maximize their chances of success.

Here is a list of some interview prep companies that specialize in assisting pilots:

  1. Cage Marshall Consulting – https://www.cageconsulting.com/
  2. Emerald Coast Interview Consulting – https://www.ecicnetwork.com/
  3. FAPA (Future & Active Pilot Advisors) – https://www.fapa.aero/
  4. Aviation Interview Preparation – https://www.aviationinterviewprep.com/
  5. Checked and Set – https://www.checkedandset.net/

Please note that this list may not be exhaustive, and there may be other companies available to help pilots with their interview preparation.

On the “Prep Services” page, we will provide a detailed analysis of each interview prep company, their offerings, costs, and the advantages of using their services. By utilizing this information, pilots can make informed decisions on which interview preparation resources will best suit their needs during the transition to civilian aviation.

Financial Planning: Overcoming Potential Income Gaps

Plan for potential income gaps during the transition process and evaluate airline benefits and retirement packages. Proper financial planning can help alleviate stress during your transition.

Transitioning from a military to a civilian aviation career can be both exciting and challenging. One crucial aspect to consider during this process is the potential for income gaps and the need to evaluate airline benefits and retirement packages. Proper financial planning can help alleviate stress during your transition and ensure a smoother path to your new career.

Importance of planning for potential income gaps

When transitioning from the military to a civilian career, pilots may experience a period of unemployment or reduced income. This can occur for several reasons, such as waiting for interviews, completing training or certification requirements, or adjusting to the new job’s pay structure. Planning for these potential income gaps is essential to ensure financial stability during the transition process.

Some strategies to plan for potential income gaps include:

  • Creating an emergency fund: Establishing a financial cushion of 3-6 months of living expenses can provide a safety net during periods of reduced income or unemployment. This fund can help cover essential expenses while you work towards securing your new job.
  • Reducing expenses: Analyzing your current spending habits and identifying areas to cut back can help reduce financial stress during the transition period. This may include downsizing your living arrangements, eliminating unnecessary expenses, or finding more cost-effective alternatives.
  • Supplementing income: Consider part-time work, freelancing, or side hustles to supplement your income during the transition period. This can help bridge the gap between military and civilian pay while also providing valuable experience in the civilian sector.

Exclusive Payscale Calculator for Transitioning Pilots

Discover your earning potential with our exclusive Payscale Calculator! Gain insights into your pre-tax and post-tax earnings, taxes paid, and potential retirement earnings throughout your career. Customize it to your unique situation, adjusting for changing tax rates and hourly pay as your career progresses, and stay ahead of the curve. Try it now!
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Evaluating airline benefits and retirement packages:

When considering job offers from civilian airlines, it’s essential to evaluate the entire compensation package, not just the base salary. This includes understanding the airline’s benefits package, such as health insurance, retirement plans, and other perks. Additionally, compare the airline’s retirement package to your military retirement benefits to ensure you make informed decisions about your financial future.

Some factors to consider when evaluating airline benefits and retirement packages include:

  • Health insurance: Compare coverage options, premiums, deductibles, and out-of-pocket costs to ensure the plan meets your needs and budget.
  • Retirement plans: Understand the airline’s retirement plan offerings, such as 401(k) plans or pensions. Consider employer contributions, vesting periods, and investment options to ensure the plan aligns with your retirement goals.
  • Additional benefits and perks: Don’t overlook other benefits such as life insurance, disability insurance, paid time off, travel privileges, and employee assistance programs. These benefits can add significant value to your overall compensation package.

By properly planning for potential income gaps and evaluating airline benefits and retirement packages, you can mitigate financial stress during your transition from military to civilian aviation. This will allow you to focus on the exciting new opportunities and challenges that lie ahead in your professional pilot career.

Taking the time to establish a clear timeline and considering these milestones will set you up for a successful and smooth transition from military to civilian aviation, whether you are retiring or simply separating from the military after your commitment.

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